ROOM LOTTERY

This form will start accepting responses May 9th at 11 AM and will close on May 11th at 11 AM. If you do not sign up between this time frame, your organization will have to wait until after the Lottery process ends to make a meeting room reservation for Fall 2022.

Student Union Event Services Lottery was established to give registered student organizations the opportunity to reserve next quarter’s meeting room and banner space without waiting in a long first-come, first served line. Only Registered Organizations with at least one student signatory can sign up for lottery.

How to Sign Up

To signup for the meeting room lottery fill out the form above title Room Lottery Signup. This form opens on May 9th at 11 AM and will close May 11th at 11 AM. All registered student organizations’ signatories will receive a Lottery Sign-up email from ASUCLA Student Union Lottery on Monday of Sixth Week. Simply respond to the email with the required information and you’re in!

If you do not sign up via this form within the time frame, your organization will have to wait until after the Lottery process ends to make a meeting room reservation for Fall 2022.

For reservations during:

  • Fall Quarter, lottery is done in Spring

  • Winter Quarter, lottery is done in Fall

  • Spring Quarter, lottery is done in Winter

  • Summer Quarter, lottery is done in Spring

Important Dates to Know

  • May 7th – Initial email sent to all registered signatories with Google Form link

  • May 9th – @ 11AM Google Form goes live on ASUCLA Website

  • May 11th – @ 11AM Google Form closes

  • May 13th – Lottery results posting

  • May 14th – First day of lottery meetings

  • May 28th – Last day of lottery meetings

When is my Appointment day?

Around 11am on May 13th, the Lottery results will be posted online to this web page.

Please note:

• Appointments begin on November 15th and will continue until all eligible organizations have the opportunity to make a reservation.
• Appointments are not transferable between groups.

What to do on my Appointment Day?

On the date of your lottery appointment, a registered student group’s signatory has to:

  • Drop in on a first-come, first-served basis via Zoom. (I will send you Zoom links once we have those created)

Please note:

  • Remember to be prepared with alternate choices for meeting rooms, times and dates. Meeting room and banner space allocation is not guaranteed.

  • You must come in on your assigned date to make your lottery reservation on your appointment day. You cannot reschedule, call, or email for reservations.

  • If you miss your appointment day, you can make next quarter’s reservation after the Lottery appointment period is over.

  • After the Lottery appointment period, appointments are not necessary to make meeting room reservations for the upcoming quarter and you may call, email, or drop-in to make meeting room and banner space reservations.

What can I reserve?

Each registered student organization will be allowed to reserve up to two hours of meeting space per week.

  • Once all Lottery appointments are completed, each registered student organization may reserve an additional two hours per week (not to exceed a total of four hours per week).

  • Additionally, registered student organizations must reserve all available meeting space 5 business days prior to the reservation date requested. Any more questions or to reserve a room can be completed here.

Due to limited banner space:

  • Each registered student organization will be allowed to reserve one banner space for one week.

  • Once all Lottery appointments are completed, each registered student organization may reserve one additional banner space for one week (not to exceed a total of 2 weeks per quarter).

  • Student groups may also sign up for one week of waiting list banner space.